Privacy Policy

At KOOT Administration, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data in accordance with the General Data Protection Regulation (GDPR) and the Dutch law (AVG). By using our services, you agree to the terms outlined in this policy.

1. Information We Collect

We collect personal data that is necessary to provide our services, including but not limited to:

• Name, address, email, and contact information

• Financial information (invoices, bank details)

• Identification numbers (such as VAT numbers)

• Business details required for tax filings or administrative support

We only collect data that is necessary for the services we provide and that you have voluntarily provided to us.

2. How We Use Your Information

We use the personal data we collect for the following purposes:

• To provide our accounting and administrative services

• To comply with legal and tax obligations

• To communicate with you about our services

• To improve our services and user experience

We will not share your information with third parties unless required by law or with your explicit consent.

3. Data Security

We take the protection of your personal data seriously. We use industry-standard security measures, including encryption and secure storage, to ensure that your data is protected from unauthorized access, alteration, or disclosure.

We work with Exact Online, a trusted financial software provider, to ensure that your data is securely managed and accessible only to authorized personnel.

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once your data is no longer needed, it will be securely deleted or anonymized.

5. Your Rights

Under the GDPR, you have several rights regarding your personal data:

• Access: You have the right to request access to the personal data we hold about you.

• Rectification: You can request corrections to any inaccurate or incomplete personal data.

• Erasure: You have the right to request the deletion of your personal data under certain conditions.

• Data Portability: You may request to receive your data in a structured, commonly used format.

• Objection: You can object to the processing of your data in certain situations.

To exercise any of these rights, please contact us at [email address].

6. Third-Party Services

In some cases, we may work with third-party service providers (such as cloud storage or tax software) to process your data. These providers are carefully selected and are required to comply with the GDPR and our data protection standards.

7. Cookies

Our website uses cookies to enhance your browsing experience and to collect information about how our website is used. You can manage your cookie preferences through your browser settings.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services or legal obligations. Any updates will be posted on this page, and we encourage you to review the policy periodically.

9. Contact Information

If you have any questions or concerns about our Privacy Policy or how we handle your data, please contact us at:

KOOT Services/Administration
Nassauplein 66, The Hague
+31 6 57 58 97 89
max@kootservices.com